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The Dr Who Experience: Wearable Technology and Weeping Angels

The Doctor Who Experience, an interactive walk-through adventure coupledwith an exhibition of authentic objects from the popular BBC TV series, haswelcomed more than half a million visitors since it first opened to the public.

The Experience makes innovative use of wearable technology and actor-guidesto allow visitors to become the Doctor’s companions, progressing through astory filled with challenges such as flying the TARDIS and finding time crystalsin a weeping angel infested cemetery. Visitor feedback has beenoverwhelmingly positive – the Experience has been awarded a Certificate ofExcellent from Trip Advisor and consistantly achieves 5 star ratings.

With the latest series coming to a close, and popularity of the show increasingespecially in the US, fans are eagerly anticipating the traditional Christmas Day Special.Blooloop talked to BBCWorldwide’s Head of Exhibitions and Events, Paula Al-Lachabout theExperience and the challenges associated with being custodian of the world’sfavourite Time Lord.

Being Genuine


The Dr. Who Experience, originally based in London’s Olympia in 2011, and now inCardiff, underwent a major regeneration of its own following the debut of theTwelfth Doctor, Peter Capaldi in 2014. Al-Lach, working with creativedesigners Sarner, took the opportunity to respond to visitors’ feedback andmade a more immersive, scarier experience that guests of all ages craved:

“We pride ourselves in our live events business in being genuine and currentand up to date and it’s very important that anything that we’re taking to theconsumer is as up to date and relevant as it can be. On something like Dr Whowe’re very much about being genuine.”

The window of opportunity to complete the upgrade was very narrow, just sixweeks, and Al-Lach explains that this set the parameters of what could beachieved.

“We had to be very realistic about what we could do and what changes wecould make and so we were very focussed on the fact that we couldn’t makestructural changes. The first part of the Experience is in a building but whenyou step into the adventure you’re in a tented structure and then we builteverything in it. So, we knew that we couldn’t start making structural changesbut what we could have a new script and story.”

Feedback from visitors showed that they wanted the adventure to last longer, to be scarier and to be more immersive.

Extending Time

Given the restrictions to changing the structure of the building and sets, it wasa challenge to make the adventure experience last longer. However, Al-Lachexplains that 90 seconds were added firstly by making the adventure start rightfrom when the visitors enter the experience with actor/guides replacing anintroductory video as well as adding extra time to each individual scene.

Alsovisitors now exit the adventure straight onto the 1960’s TARDIS set whichmakes for a less abrupt ending. Al-Lach explains that “We’ve tried to make itmore seamless, to link the experience with the exhibition so you recognise thatis the console you’ve just seen Peter Capaldi on and you get a bit more of thesense of the Doctor was here and that’s the real thing.”

Upping the Fear Factor

In response to the feedback, they have consciously upped the fear-factor byincluding characters such as the weeping angels. Was there a danger that itwould be too scary?

“Most people are managing to be brave enough, ” says Al-Lach. “We’ve neverhad massive drop-outs.

We worked really hard to make sure that children feltsafe. I did wonder this time whether people wouldn’t manage to get throughthe angels. That’s definitely the scariest part but in a good way, people seem tolove it. We do have people we have to bring out but not as many as I thought– I think it’s something to do with the interactor because they feel safe – theyknow who the person is who’s looking after them and they know it’s all goingto be alright in the end.”

Actor-Guides

In order to make the experience more immersive, BBC Worldwide looked toboth a low-tech and a high-tech solution: trained, scripted actors coupled withsome ingenious, wearable technology developed by Sarner.Al-Lach explains, “We have a scripted actor in, so you actually feel much moreinvolved in the story and that you’re all going on this adventure together.

That’s one of the best comments - people love this person that they canidentify with and they feel that they’re on this adventure with. We’redeveloping their role – it’s quite technical because they’ve got set things thatthey’ve got to say with the doctor and cues that they mustn’t miss.”

Wearable Technology

The wearable technology comes in the form of a visitor pass embedded with a‘Time Crystal’, based on the Doctor Who episode ‘Rise of the Cyberman’, whichallows guests entrance to the sacred Museum of Gallifrey. Developed bySarner specifically for the Doctor Who Experience, the Time Crystal has aspecial connection to the TARDIS and visitors are able to use it to help save theDoctor.

Al-Lach says, “If you’re going to a museum it’s quite normal to be given alanyard or badge to wear while you’re in there so it was about how can wemake this part of the story.”

Technology already existed for wristbands that used RF (radio frequency) butthis wouldn’t work at the Experience. Ross Magri from Sarner explains: “Wecouldn’t use RF (radio frequency) because you can’t define a specific zone. TVor radio signals get through the walls.”The solution was infra-red. “It was the best way of regulating ourcommunication to the pendant when they’re in each of the zones withouthaving a spill over into other areas.”

The Sarner-designed pendant is one-of-a-kind and combines the latest in infra-red, LED and vibration. The Time Crystals are fully DMX controllable - asvisitors progress through the Experience, the Time Crystal flashes and glowsthrough a sequence of colours. Bespoke infra-red control units trigger theTime Crystals at specific times and places inside the Experience.

Al-Lach says that the combination of the interactor and the pendant meansthat visitors are more involved and feel they are actually doing something toprogress the story.She praises Sarner’s work on the Doctor Who Experience, saying “We’ve beenworking with them since 2010.

Michael Bennet is their creative director and heis fantastic to work with. He never ceases to amaze me with just how he comesup with these new ideas. He constantly brings new things to the tableparticularly when he gets onsite. Little gems – it’s his attention to detail that’sreally good. We’ve worked really well with them on this project and theircreativity is really important to what we do.”

Being Authentic

Al-Lach understands the huge responsibility that goes with presenting an iconlike Doctor Who in a new context. She says that, thanks to social media, if youget something wrong, you soon know about it.

“The fans are really responsive. We work really closely with the televisionproduction team and everything that we do is in discussion with them becauseit absolutely has to be. I can’t stress enough about the authenticity – we havepeople we know that are fans that I just talk to. I have the utmost respect forthe fans and what they need and I constantly try to listen to what they wantfrom events. I think it helps not being a die-hard fan when you’re doingsomething like the Experience because I can take a very objective view aboutthe balance of content.”

Al-Lach admits that when she first approached the project, she imagined theexhibition would interest the adults and the Experience would captivate thechildren. The reality has been rather different:

“What we found is that theylove it all and the adults would say to us , ‘I loved that adventure, that’s what Ialways wanted when I was eight, to go inside the TARDIS and help the doctor, so it’s helped me become a child again or live an ambition that I’ve alwayshad.’ And, the children are absolutely fascinated by being able to get up closeto all the costumes and monster and learn about how it all works and seeingthe set and the radiophonic workshop.”

Looking to the Future

So, what does the future hold?

“We’re always looking to expand on what we’re doing, ” says Al-Lach. “We’vedone things like the convention and the big celebration and the symphonicspectacular. We’re always saying to ourselves - what else would the fans like?How else would they like to engage with the brand? We’re always looking atnew technology. Everything that we do is based on what the fans have said tous or what they would like to do and that’s our starting point when we’recreating something new.”

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